Indemnities, Allowances and Expense Regulations

(1) The Speaker or, on the Speaker’s request, the Clerk shall record a member’s failure to attend a sitting or a general meeting of the Legislative Assembly.

(2) The chairperson of a committee of the Legislative Assembly or, on the chairperson’s request, the clerk of the committee shall

(3) A record made under subsection (1) or paragraph 2(a) must set out the date of the absence and the member’s reason for failing to attend. R-056-2007,s.4.

(1) The Speaker shall maintain a record setting out the name of a member who failed to attend a sitting or a general meeting of the Legislative Assembly or a meeting of a committee of the Legislative Assembly, the date of the absence and the member’s reason for failing to attend.

(2) Subject to subsection (6), the Speaker shall, once during each sitting, cause the record referred to in subsection (1) to be laid before the Legislative Assembly.

(3) Subject to subsections (4), (5) and (6), a record referred to in subsection (1) must report the time period commencing on the day after the prorogation of the most recent session and ending on the expiry of the day immediately preceding the first day of the sitting during which the record is laid before the Legislative Assembly.

(4) Subject to subsection (5), if a sitting ends with the prorogation of a session, the record referred to in subsection (1) that will be laid before the Legislative Assembly in the first sitting of the following session must report the time period referred to in subsection (3) and all of the days of the sitting that ended with the prorogation.

(5) If a sitting ends with the prorogation of the last session before a dissolution of the Legislative Assembly, the record referred to in subsection (1) that will be laid before the Legislative Assembly in that sitting must report the time period commencing on the day after the most recent general election of members to serve in the Legislative Assembly and ending on the expiry of the day immediately preceding the last day of the sitting during which the record is laid before the Legislative Assembly.

(6) Notwithstanding subsection (2), until the first prorogation in a new Legislative Assembly, the record referred to in subsection (1) may be laid before the Legislative Assembly as the Speaker considers appropriate and may report the time period the Speaker considers appropriate. R-056-2007,s.6; R-018-2010,s.3.

(1) The maximum amount for which a member may be reimbursed under subsection 24(1) of the Act is $33,000 for each fiscal year.

(2) Subject to subsection (3), the maximum amount for which a member may be reimbursed under subsection 24(1.1) of the Act is $33,000, plus an additional $6,000 for each dependant residing in the secondary residence of the member, to a maximum total amount of $51,000 for each fiscal year.

(3) The maximum amount a member may be reimbursed under subsection (2) shall be reduced by any revenue the member may receive from the rental or sublease of his or her principal residence. R-052-2001,s.1; R-007-2002,s.1; R-067-2003,s.1; R-077-2004,s.2; R-104-2005,s.2; R-056-2007,s.7; R-087-2009,s.2; R-021-2013,s.2; R-003-2014,s.3; R-004-2024,s.2; R-024-2026,s.2.

(1) The following types of expenses are authorized under subsection 24(1) of the Act:

(2) The types of expenses referred to in paragraph (1)(a) are authorized expenses under subsection 24(1.1) of the Act. R-056-2007,s.8; R-003-2014,s.4.

(1) For the purposes of subsection 24(2) of the Act, a person or corporation will be considered to have a financial interest in a contract or other arrangement pursuant to which an expense is incurred if the person or corporation, as the case may be,

(2) For the purposes of subsection 24(2) of the Act, a person will be considered to have a financial interest in a corporation if the person holds a beneficial interest in any share of the capital stock of the corporation or in any debt obligation issued by the corporation.

(3) Subsections (1) and (2) do not apply in respect of a person who is a relative of the member or a person mentioned in paragraph 24(2)(c) or (d) of the Act, unless the member knows, or ought reasonably to have known, of the existence of that person’s interest.

(4) Subsection (2) does not apply in respect of

(5) For the purposes of this section and paragraphs 24(2)(b) and (d) of the Act, the following persons are relatives of a member:

(1) The amount of reimbursement payable to a member for non-commercial overnight accommodation under paragraph 25(b) of the Act is that amount set from time to time by the Treasury Board of Canada for employees of the Government of Canada, as the rates payable each day, in relation to travel in the Northwest Territories for non-commercial overnight accommodation.

(2) A member must produce receipts to receive reimbursement under subsection (1). R-074-2011,s.2.

(1) The following types of expenses necessarily incurred by a member to carry out his or her constituency work may be reimbursed under section 29 of the Act:

(1.01) For the purposes of this section, "promotional item" means any item on which there is contact information, including phone numbers, addresses and email addresses, that will facilitate communication between a member and his or her constituents.

(1.02) Notwithstanding subsection (1.01), a promotional item may also include any item valued under $5 that does not include contact information as referred to in that subsection.

(1.03) A member shall not use more than 15% of his or her constituency work allowance under section 29 of the Act for the purchase of promotional items.

(1.1) Notwithstanding section 30 of the Act, a member who is not returning to office after an election may, at the expiry of his or her term, purchase property referred to in that section from the Legislative Assembly, if the property was originally purchased not less than one year prior to the election.

(2) The following types of expenses may not be reimbursed under section 29 of the Act:

R-104-2005,s.3,4; R-056-2007,s.9; R-024-2008,s.2; R-085-2009,s.3; R-088-2009,s.2; R-074-2011,s.3; R-003-2014,s.5; R-012-2016,s.2; R-024-2026,s.3.

(1) An expense of a type listed in subsection 11(1) may not be reimbursed if

(1.1) Notwithstanding paragraph (1)(b), an expense of a type listed in subsection 11(1) may be reimbursed in the circumstances described in paragraph (1)(b) where

(2) For the purposes of paragraph (1)(b), a person or corporation will be considered to have a financial interest in a contract or other arrangement pursuant to which an expense is incurred if the person or corporation, as the case may be,

(3) For the purposes of paragraph (1)(b), a person will be considered to have a financial interest in a corporation if the person holds a beneficial interest in any share of the capital stock of the corporation or in any debt obligation issued by the corporation.

(4) Subsections (2) and (3) do not apply in respect of a person who is a relative of the member or a person mentioned in subparagraph (1)(b)(iii) or (iv), unless the member knows, or ought reasonably to have known, of the existence of that person’s interest.

(5) Subsection (3) does not apply in respect of

(6) For the purposes of paragraph (1)(b) and subsection (4), the following persons are relatives of a member:

R-050-2000,s.2,3; R-056-2007,s.10; R-085-2009,s.4.

Children of Member R-044-2020,s.2.

(1) For the purposes of this section, section 12.02 and section 30.1 of the Act,

"child of the member" means a child under 18 years of age to whom the member is a parent or stands in the place of a parent, including a child placed in a foster home operated by the member; (enfant de député) "extraordinary expenses" means expenses incurred by a member, beyond expenses normally incurred for the care of a child of the member. (dépenses extraordinaires)

(2) A member is eligible for reimbursement for extraordinary expenses incurred in respect of a child of the member if

(3) If a member wishes to be reimbursed for eligible expenses under this section, the member must, prior to incurring any expenses, submit an application for approval to the Clerk, including

(4) Upon receipt of an application under subsection (3), the Clerk may, in respect of each child to which the application relates,

(5) If the Clerk approves an application under paragraph (4)(a), the Clerk may impose conditions on the approval respecting the type and amount of expenses to be eligible for reimbursement.

(6) If the Clerk rejects an application under paragraph (4)(b), the Clerk shall provide the member with written reasons as soon as reasonably practicable.

(7) A decision of Clerk under this section may be appealed to the Board of Management. R-044-2020,s.2.

(1) A member who incurs expenses in respect of a child of the member for whom an application has been approved under section 12.01 may submit a claim for reimbursement of expenses to the Clerk.

(2) A claim for reimbursement under subsection (1) must include

(3) Upon receipt of a claim for reimbursement under subsection (2), the Clerk shall review the claim for reimbursement to determine whether the expenses claimed are reimbursable under the approval issued under section 12.01, and may approve or reject the claim, in whole or in part.

(4) A decision of the Clerk under subsection (3) may be appealed to the Board of Management. R-044-2020,s.2.

(1) A member who establishes a secondary residence under subsection 24(1.1) of the Act may claim reimbursement for the relocation costs from his or her place of principal residence to his or her place of secondary residence.

(2) A member may claim relocation costs under subsection (1) for his or her dependants.

(3) The amount of reimbursement that a member may receive under subsections (1) and (2) is the same as those provided to senior managers in the public service.

(4) If a member who has established a secondary residence ceases to hold office, the member is entitled to costs to relocate to his or her place of principal residence in the same amount as those provided to senior managers in the public service. R-074-2011,s.4; R-003-2014,s.6.

Expiration of Entitlement to Capital Accommodation Benefits

(1) Subject to subsections (2) and (3), the eligibility of a member to receive benefits and expenses under section 24 of the Act expires on the day that the Legislative Assembly is dissolved.

(2) A person who was a member immediately before the dissolution of the Legislative Assembly may be entitled to reimbursement under section 24 of the Act until polling day for the next election and, if the person runs for re-election and is not elected, he or she may be reimbursed for the costs of accommodation for a maximum of 60 days following polling day.

(3) A person who was a Minister immediately before the dissolution of the Legislative Assembly is entitled to reimbursement under section 24 of the Act until 90 days after the day he or she ceases to hold the appointment. R-003-2014,s.6.

(1) Where the Conflict of Interest Commissioner advises the Speaker or a Minister to establish a trust during his or her term in office, as referred to in section 82 of the Act, the Speaker or Minister, as the case may be, shall be reimbursed for the expenses set out in subsection (2).

(2) The Speaker or a Minister referred to in subsection (1) shall be reimbursed for the following:

(3) In addition to the requirements under subsection 18(1), a claim for reimbursement of an expense under this section may not be paid unless it is accompanied by a detailed breakdown of any expenses claimed under subsection (2), including where the services of a professional are claimed,

(4) The following expenses may not be claimed by the Speaker or a Minister under this section:

R-074-2011,s.4; R-003-2014,s.7.

(1) The Speaker and Ministers are each entitled to receive the same dental, health, medical travel and life insurance benefits provided to senior managers in the public service.

(2) Eligibility for benefits under this section ceases

R-074-2011,s.4; R-003-2014,s.8.

(1) The Speaker and Ministers may each receive, to a yearly maximum of $1,500, an entertainment allowance for duty related entertainment expenses.

(2) The requirements of section 18 do not apply to the entertainment allowance.

(3) Eligibility for an allowance under this section ceases

R-074-2011,s.4; R-003-2014,s.9.

(1) Subject to subsection (3), the indemnities payable under subsections 17(1) and 18(1) of the Act and the allowance payable under section 20 of the Act shall be paid in the form of bi-weekly payments that are, to the extent possible, equal in amount.

(2) Subject to subsection (3), the allowance payable under section 19 of the Act shall be paid monthly.

(3) The amount of an increase to the indemnities and allowances referred to in subsections (1) and (2) may be paid in a manner other than that required by subsections (1) and (2), if the increase takes effect after the commencement of the fiscal year. R-056-2007,s.11.

(1) No reimbursement may be made to a member under subsection 24(1) or (1.1) of the Act until the member has provided to the Clerk a statutory declaration, in the form approved by the Board of Management, setting out the location of the member’s principal residence and, if applicable, secondary residence, including the street address or lot and block number and the name of the community.

(2) A member who moves his or her principal residence or secondary residence, as the case may be, from the location set out in his or her statutory declaration shall, without delay after the move, provide to the Clerk a new statutory declaration setting out the new location.

(3) The Speaker shall, as soon as possible in each fiscal year, cause the declarations made under subsection (1) by members during the previous fiscal year to be laid before the Legislative Assembly.

(4) The Speaker shall, as soon as possible after a statutory declaration is provided to the Clerk under subsection (2), cause the declaration to be laid before the Legislative Assembly. R-056-2007,s.12; R-003-2014, s.10.

(1) Subject to subsection (2), a member may be reimbursed for the costs of his or her travel under subsection 28(1) of the Act, or for the travel of another person under subsection 28(2) or (3) of the Act, if the member is required to attend a sitting or meeting, or a combination of both, for a continuous period that includes at least two weekends.

(2) The entitlement to reimbursement under section 28 of the Act is for the cost of travel for every second weekend included in the period referred to in subsection (1). R-003-2014,s.11.

(1) The following expenses must be paid, on behalf of the member, directly to the person to whom the payment is owed:

(2) Where an expense is one that is, in the normal course, prepaid, a member may

(3) The Clerk may, on the request of a member, direct that an expense other than one listed in subsection (1) be paid, on behalf of the member, directly to the person to whom the payment is owed.

(1) A claim for reimbursement of an expense may not be paid unless

(2) Payment for an expense may not be made directly to the person to whom the payment is owed unless

R-050-2000,s.4.

(1) In this section, "claim" means

(2) Subject to subsections (3) and (4), any person may, on request made to the Clerk, inspect and obtain a copy of a claim that has been made within the previous five years.

(3) On application in writing by a member, the Board of Management may direct that certain information on a claim not be made available for inspection or copying if the Board of Management is satisfied that the disclosure of the information would reasonably be expected to pose a threat to the security of the member or any other person.

(4) The Clerk shall, before making a copy of a claim available for inspection and copying, strike out

R-050-2000,s.5; R-056-2007,s.14; R-003-2014,s.12.