Early Learning and Child Care Act

Consolidated act
Citation
R.S.N.W.T. 1988, c.C-5
Source
Unofficial consolidation PDF (justice.gov.nt.ca)

This is an unofficial reading copy parsed from the Department of Justice consolidation PDF above — itself an office consolidation, not an official statement of the law. The authoritative text is in the Revised Statutes of the Northwest Territories, 1988 and the annual Statutes volumes.

Cited by

SNWT 2023,c.30,s.2(2)

INTERPRETATION

Definitions

1.

In this Act,

"child" means a person who is or, in the absence of evidence to the contrary, appears to be under 12 years of age; (enfant)

"child care fees" means all fees charged for the care, instruction or supervision of a child, including for the provision of any food, beverages, entertainment or other things set out in the regulations; (droits pour le service de garde)

"designated person" means a person or persons designated by the Minister under section 21 to hear an appeal under subsection 20(1); (personne désignée)

"Director" means the Director of Early Learning and Child Care appointed under section 3; (directeur)

"early learning and child care facility" means an establishment that requires a licence under section 9.1; (garderie éducative)

"licence" means a licence to operate an early learning and child care facility issued under section 12; (permis)

"operator" means a person who is the holder of a licence; (exploitant)

"parent" includes

(a) a person with decision-making responsibility in respect of a child under the Divorce Act (Canada),

(b) a person with custody of a child under the Children’s Law Act, and

(c) a person who regularly acts in the place of a person referred to in paragraph (a) or (b); (parent)

"relative" means a grandparent, sibling, sibling of a parent, or first cousin of a child; (personne apparentée)

SNWT 1998,c.17,s.5(2); SNWT 2012, c.18,s.3(2); SNWT 2023,c.2,s.2; SNWT 2023,c.30,s.2(3).

APPLICATION

Where Act does not apply

2.

This Act does not apply where care, instruction or supervision is provided to a child

(a) under a casual and irregular babysitting arrangement;

(b) by a school operated under the Education Act during regular school hours;

(c) by a hospital, health facility or nursing station;

(d) by a religious congregation during the conduct of religious services or training;

(f) by a not-for-profit organization during the conduct of a recreational program;

(g) by a municipality or not-for-profit organization during the conduct of a day camp; or

(h) in the course of a recreational, artistic or instructional program that lasts no more than three hours per day and no more than ten hours per week.

SNWT 1998,c.17,s.5(3); SNWT 2023,c.2,s.3.

DIRECTOR

Appointment of Director

3.

The Minister may appoint a Director of Early Learning and Child Care. SNWT 2023,c.30,s.2(3).

Direction of Minister

4.

The Director shall perform the duties and exercise the powers of the Director under the direction of the Minister. SNWT 2023,c.2,s.4.

Power to delegate

5.

The Director may delegate, in writing, any of the Director’s duties or powers under this Act or the regulations. SNWT 2023,c.2,s.5.

Duty to establish registry

6.

The Director shall, in accordance with the regulations, establish and maintain a registry of early learning and child care facilities. SNWT 2023,c.2,s.6.

Duty to inspect

7.

(1) The Director shall inspect each early learning and child care facility at least once a year.

Inspection

(2) The Director may, at all reasonable times, inspect an early learning and child care facility including the equipment, the services provided and books or records relating to the operation of the early learning and child care facility.

Order for entry

(3) Where an operator refuses to allow the Director to enter an early learning and child care facility for the purpose of an inspection, the Director may make an application ex parte to a justice for an order to enter the early learning and child care facility.

Order

(4) A justice, on application by the Director under subsection (3), may make an order ex parte permitting the Director to enter the early learning and child care facility specified in the order to carry out an inspection of the early learning and child care facility. SNWT 2023,c.2,s.7.

Investigation

8.

(1) Where the Director, on reasonable and probable grounds, believes that a premises is being used as an early learning and child care facility, the Director may apply to a justice for an order to enter the premises to investigate whether the premises is being used as an early learning and child care facility.

Application

(2) An application made under subsection (1) may be made ex parte.

Order

(3) A justice, on application by the Director under subsection (1), may make an order ex parte permitting the Director to enter and inspect the premises specified in the order. SNWT 1997,c.8,s.3; SNWT 2023, c.2,s.7(2).

Application injunction

9.

(1) Where the Director, after conducting an investigation under section 8, is of the opinion that a premises is being used as an early learning and child care facility without a licence, the Director may apply to the Supreme Court in accordance with the Rules of the Supreme Court for an order prohibiting the owner or person in charge of the premises from acting in contravention of this Act.

Injunction

(2) The Supreme Court, on application by the Director under subsection (1), may make an order prohibiting any person from acting in contravention of this Act, whether or not any punishment has been imposed for the contravention and, on application by any person, may vary or discharge the order. SNWT 2012,c.18,s.3(4),(5); SNWT 2023,c.2,s.7(2).

SNWT 2023,c.2,s.8.

LICENSING

When licence required

9.1.

(1) Subject to subsection (2), a licence is required to operate an establishment for the care, instruction or supervision of children in the absence of their parents,

(a) where five or more children are attending the establishment, regardless of age; or

(b) where more than two children attending the establishment are under two years of age.

Exception

(2) A licence is not required under subsection (1) if care, instruction or supervision is provided without cost by a person who is a relative of all of the children.

Operator’s children included

(3) For greater certainty, any of an operator’s children receiving care, instruction or supervision at the establishment are to be counted toward the number of children under subsection (1). SNWT 2023,c.2,s.8.

Application for licence

10.

A person may apply for a licence to operate an early learning and child care facility by submitting an application to the Director in accordance with the regulations. SNWT 2023,c.2,s.8.

Duty of Director

11.

On receipt of an application for a licence, the Director shall

(a) review the application; and

(b) inspect the proposed early learning and child care facility for compliance with the regulations.

SNWT 2023,c.2,s.9.

Licence

12.

The Director may issue a licence to an applicant in accordance with the regulations. SNWT 2023,c.2,s.10.

Restrictions

13.

Every licence is subject to this Act and the regulations that apply to the licence.

Validity of licence

14.

A licence is valid for the period stated on the licence unless suspended or revoked.

Notice of refusal of licence

15.

Where the Director refuses to issue a licence on an application made under section 10, the Director shall, without delay, give notice of the refusal, in writing, to the applicant and specify the reasons for the refusal.

Suspension of licence

16.

(1) Where the Director believes on reasonable and probable grounds that the health, safety or well-being of a child attending an early learning and child care facility is endangered, the Director may suspend the licence of the operator of that early learning and child care facility.

Order to comply

(2) Where the Director believes on reasonable and probable grounds that the operator of an early learning and child care facility or an employee or agent of the operator has contravened this Act or the regulations, the Director may

(a) order, in writing, the operator to take the measures that the Director considers necessary within a specified time to remedy the non-compliance; and

(b) serve a copy of the order referred to in paragraph (a) on the operator.

Suspension of licence

(3) The Director may suspend the licence of an operator who does not comply with an order made under subsection (2).

Notice of suspension

(4) The Director shall notify, in writing, an operator of the suspension of the licence of the operator and specify in the notice

(a) the reasons for the suspension; and

(b) the period of time within which the operator may apply for a reinstatement of the licence.

Further particulars of notice

(5) Where a licence is suspended under subsection (1), the Director shall, unless the Director considers it inappropriate in the circumstances, specify in the notice given under subsection (4) the measures to be taken by the operator to ensure that the health, safety or well-being of a child attending the early learning and child care facility is not endangered.

Idem

(6) Where a licence is suspended under subsection (3), the Director shall specify in the notice given under subsection (4) the measures to be taken by the operator to remedy the non-compliance. 1991-92,c.17,s.2; SNWT 2012,c.18,s.3(6); SNWT 2023,c.2,s.11.

Application for reinstatement

17.

(1) Where the licence of an operator has been suspended, the operator may apply to the Director to have the licence reinstated within the time stated in the notice of suspension.

Reinstatement

(2) On receipt of an application under subsection (1), the Director may reinstate the licence

(a) in the case of a suspension under subsection 16(1), where the Director is of the opinion that the health, safety or well-being of a child is no longer endangered; and

(b) in the case of a suspension under subsection 16(3), where the Director is of the opinion that the operator is in compliance with this Act and the regulations.

Reinstatement without application

(3) Notwithstanding subsection (2), the Director may reinstate a licence suspended pursuant to subsection 16(1), without an application in that regard, where the Director is of the opinion that the grounds for the suspension no longer exist and that it is appropriate in the circumstances to do so. 1991-92,c.17,s.3; SNWT 2023,c.2,s.12.

Revocation of licence

18.

(1) The Director may revoke the licence of an operator where the operator

(a) has not applied for the reinstatement of a licence that has been suspended within the time stated in the notice of suspension;

(b) has applied for the reinstatement of a licence that has been suspended and the Director has refused to reinstate the licence; or

(c) has persistently contravened this Act or the regulations.

Notice of revocation

(2) The Director shall

(a) notify, in writing, an operator of the revocation of the licence of the operator; and

(b) specify the reasons for the revocation.

Where operator to close

19.

An operator whose licence is suspended or revoked shall, without delay, close the early learning and child care facility. SNWT 2023,c.2,s.7(3).

SNWT 2023,c.2,s.13.

COMPLAINTS

Complaints

19.1.

(1) A parent of a child who attends an early learning and child care facility may file a complaint with the Director against the operator if the parent believes that the operator has violated any prescribed rules pertaining to an operator’s conduct with respect to parents.

Director to investigate

(2) On receiving a complaint under subsection (1), the Director may

(a) investigate the conduct or practices of an operator; or

(b) refuse to investigate the complaint, if the Director is satisfied that the complaint is trivial, frivolous, vexatious or made in bad faith.

Written reasons for refusal

(3) If, under paragraph (2)(b), the Director refuses to investigate a complaint, the Director shall provide the complainant with written reasons for the refusal within 30 days after the day the complaint was received.

Investigation and response

(4) If the Director investigates a complaint, the Director shall

(a) provide the operator with a copy or a summary of the complaint; and

(b) give the operator a reasonable opportunity to respond to the complaint.

Confidentiality

(5) The Director may take steps to protect the identity of the complainant from an operator if the Director considers it necessary to prevent retaliation. SNWT 2023,c.2,s.13.

Operator to comply

19.2.

(1) An operator shall not, without lawful justification or excuse, refuse to comply with an investigation under section 19.1.

Complainant protected

(2) An operator shall not

(a) retaliate against a complainant under section 19.1; or

(b) disclose the identity of a complainant under section 19.1.

Exception

(3) Notwithstanding paragraph (2)(b), an operator may disclose the identity of a complainant

(a) to a lawyer retained by the operator to provide legal services in respect of the complaint;

(b) to a trusted advisor; or

(c) as authorized by the Director.

SNWT 2023,c.2,s.13.

Director may take action

19.3.

(1) If the Director determines as a result of an investigation that an operator has contravened any prescribed rules pertaining to an operator’s conduct with respect to parents, the Director may order the operator to take any action that the Director considers necessary to correct the contravention.

Director may suspend licence

(2) The Director may suspend the licence of an operator who does not comply with an order made under subsection (1). SNWT 2023,c.2,s.13.

APPEALS

Appeal

20.

(1) A person who has been refused a licence or an operator whose licence has been suspended or revoked may appeal the decision of the Director to a person or persons designated by the Minister under section 21.

Time to appeal

(2) A person or operator may, within 30 days after the receipt of the notice of the refusal of a licence or the suspension or revocation of their licence, file with the Minister a notice of appeal and state in the notice the reasons for the appeal. SNWT 2023, c.2,s.14.

Designation of persons to hear appeal

21.

On receipt of a notice of appeal, the Minister shall, without delay, designate a person or persons who do not work in the department of the Government of the Northwest Territories that administers this Act to hear the appeal.

Time and place of hearing

22.

(1) On being notified of the designation referred to in section 21, a designated person shall, without delay,

(a) set a time and place for the hearing of the appeal; and

(b) notify the appellant and the Director of the time and place of the hearing of the appeal.

Natural justice

(2) A designated person is bound by the rules of natural justice when hearing the appeal.

Hearing

(3) The hearing of an appeal must be in accordance with the regulations.

Decision

23.

(1) Within 15 days after the hearing of an appeal, a designated person may

(a) on an appeal of a refusal of a licence, confirm the decision or direct the Director to issue the licence in accordance with the regulations; or

(b) on an appeal of a suspension or revocation of a licence, confirm, vary or quash the decision and direct the Director accordingly.

Notice of decision

(2) A designated person shall notify, in writing, the appellant and the Director of the decision under subsection (1) and specify the reasons for the decision. SNWT 2023,c.2,s.15.

Review by Minister

24.

(1) An appellant or the Director may appeal the decision of a designated person to the Minister.

Time to appeal

(2) An appellant or the Director may, within 30 days after the receipt of the decision of a designated person, file with the Minister a notice of appeal and state in the notice the reasons for the appeal.

Transmission of appeal file

25.

Where a notice of appeal is filed under section 24, the designated person shall, without delay, transmit the appeal file to the Minister. SNWT 2012,c.18,s.3(8).

Review of appeal file

26.

(1) Within 14 days after the receipt of the appeal file and after review of the appeal file, the Minister may confirm, vary or quash the decision of the designated person and direct the Director accordingly.

Notice of decision

(2) The Minister shall give notice of the decision under subsection (1), in writing, to the appellant and Director.

Decision of Minister

(3) The decision of the Minister is final.

OPERATORS

Programs and services

27.

An operator shall provide the prescribed programs and services to the children attending the early learning and child care facility. SNWT 2023,c.2,s.7(3).

Rules of conduct

28.

An operator shall abide by any prescribed rules pertaining to an operator’s conduct with respect to parents of children who attend the early learning and child care facility. SNWT 2023,c.2,s.16.

No additional fees

29.

(1) An operator shall not charge any amounts to parents of children attending the early learning and child care facility other than child care fees.

Maximum prescribed fees

(2) An operator shall not charge child care fees that exceed the maximum prescribed amounts. SNWT 2023,c.2,s.16.

Approved form of contract

30.

(1) The Director may require an operator to use an approved form for the purpose of entering into a contract for the provision of care, instruction or supervision of a child.

No invalidation of contract

(2) Failure to use any form approved under subsection (1) does not invalidate a contract for the provision of care, instruction or supervision of a child.

Termination of contract

(3) Nothing in this Act prevents an operator from terminating a contract for the provision of care, instruction or supervision of a child in accordance with the terms of that contract. SNWT 2023,c.2,s.16.

Staff

31.

No operator shall employ a person who does not meet the prescribed qualifications to provide care, instruction or supervision to the children attending the early learning and child care facility. SNWT 2023,c.2,s.16.

Definition: "centre-based facility"

32.

(1) In this section, "centre-based facility" means an early learning and child care facility that is located in a place other than a private residence.

Employee pay

(2) An operator of a centre-based facility shall pay an employee not less than the prescribed minimum rate of pay for the employee’s qualification level. SNWT 2023,c.2,s.16.

Posting of licence and notice

33.

An operator shall post in a conspicuous place in the early learning and child care facility

(a) the licence, the terms and conditions imposed on the licence and any exemptions obtained under subsection 47(5);

(b) any order issued under subsection 16(2) in respect of that early learning and child care facility; and

(c) any notice of the suspension or revocation of the licence.

SNWT 2023,c.2,s.16.

Records, returns and

34.

(1) The Director may require an operator

(a) to keep records in the form and manner approved by the Director; and

(b) to file returns and reports in a form and manner approved by the Director and within the time specified by the Director.

Director may examine records

(2) The Director may examine any records that an operator must keep under paragraph (1)(a) or under the regulations. SNWT 2023,c.2,s.16.

Information disclosure by operator to third party

35.

The Director may require an operator to disclose information about the children attending the early learning and child care facility to third parties, in accordance with the regulations, for the purpose of providing support services to the early learning and child care facility. SNWT 2023,c.2,s.16.

Annual report by operator

36.

On March 31 each year, an operator shall submit to the Director a report for the preceding year, in accordance with the regulations, that contains

(a) demographic information about the children attending the early learning and child care facility;

(b) information about any children with exceptional needs attending the early learning and child care facility; and

(c) any other information required by the regulations.

SNWT 2023,c.2,s.16.

Identifiers and reporting

37.

The Director may

(a) direct an operator to provide the Director with prescribed information about each child that begins attending the operator’s early learning and child care facility;

(b) assign a unique identifier to each child that attends an early learning and child care facility; and

(c) require an operator to use the unique identifier when reporting data about that child.

SNWT 2023,c.2,s.16.

Requirement for parental involvement

38.

An operator shall provide for parental involvement in the operation or management of the early learning and child care facility to the extent required by the regulations. SNWT 2023,c.2,s.16.

Access to child

39.

(1) An operator shall ensure that a parent of a child attending the early learning and child care facility

(a) has access to the child at any time; and

(b) may remove the child from the early learning and child care facility at any time.

Access to records

(2) An operator shall ensure that a parent of a child or a person who is entitled to access to a child has access to the records of the child kept by the early learning and child care facility, unless a court otherwise orders. SNWT 2023,c.2,s.16.

Duty to notify

40.

An operator shall notify the Director, in writing, of

(a) the intention of the operator to close the early learning and child care facility;

(b) any proposed alterations to the early learning and child care facility;

(c) any proposed increase or decrease in the capacity of the early learning and child care facility; and

(d) any proposed change of location of the early learning and child care facility or a part of it.

SNWT 2023,c.2,s.16.

SNWT 2023,c.2,s.16.

FUNDING PROGRAMS

Funding programs

41.

(1) The Minister may, by regulation, establish programs in accordance with the Financial Administration Act to provide funding to operators for the purpose of ensuring access to child care.

Consideration

(2) In establishing programs under subsection (1), the Minister shall consider

(a) the cost to operators of complying with this Act; and

(b) the importance of ensuring the sustainability and growth of the early learning and child care sector.

Requirements

(3) The Minister may require an operator who receives funding from a program established under subsection (1)

(a) to allow the Minister to examine their financial records; and

(b) to be audited in accordance with the regulations. SNWT 2023,c.2,s.16.

SNWT 2023,c.2,s.16.

AGREEMENTS

Agreements

42.

The Commissioner and the Minister may enter into agreements with the Government of Canada respecting the implementation of this Act or the regulations. SNWT 2023,c.2,s.16.

SNWT 2023,c.2,s.16.

OFFENCES AND PUNISHMENT

Requirement for licence

43.

No person shall operate an early learning and child care facility without a licence. SNWT 2023,c.2,s.16.

False representations

44.

No person shall advertise or lead the public to believe that the person is operating an early learning and child care facility unless the person holds a licence. SNWT 2023,c.2,s.16.

Children under two years of age

45.

No person shall provide care, instruction or supervision to more than two children who are under two years of age, unless the person holds a licence or is a relative of all the children being provided care, instruction or supervision. SNWT 2023,c.2,s.16.

Offence and punishment

46.

Every person who contravenes this Act or the regulations is guilty of an offence and liable on summary conviction

(a) to a fine not exceeding $5,000 or, in default of payment, to imprisonment for a term not exceeding six months; and

(b) if the person is an operator, to suspension or revocation of their licence.

SNWT 2023,c.2,s.16.

SNWT 2023,c.2,s.16.

REGULATIONS

Regulations

47.

(1) The Commissioner, on the recommendation of the Minister, may make regulations

(a) prescribing additional duties of the Director;

(b) respecting a registry of early learning and child care facilities under section 6;

(c) respecting applications for licences under section 10;

(d) prescribing an application fee under section 10;

(e) respecting the issuing, suspension, revocation and reinstatement of licences;

(f) establishing classes of licences and the terms and conditions of licences;

(g) respecting the duration of licences;

(h) respecting requirements and equipment of an early learning and child care facility;

(i) respecting standards of care, programs of instruction, supervision and services to be given to a child attending an early learning and child care facility;

(j) establishing a certification process for early learning and child care facility operators and staff;

(k) respecting mandatory qualifications of the staff of an early learning and child care facility under section 31;

(l) prescribing minimum rates of pay based on qualification levels for the staff of an early learning and child care facility under subsection 32(2);

(m) prescribing the maximum amounts for child care fees under subsection 29(2);

(n) setting out items that are included in the definition of child care fees;

(o) establishing the extent of parental involvement required in an early learning and child care facility under section 38;

(p) respecting the records to be kept and the Director’s powers to examine those records under section 34;

(q) respecting the disclosure of information about children attending an early learning and child care facility to third parties for the provision of support services to the facility under section 35;

(r) respecting the form, contents and manner of submission of annual reports under section 36;

(s) prescribing the information that an operator must provide about a child that begins attending the operator’s early learning and child care facility;

(t) respecting the assignment and use of unique identifiers under section 37;

(u) respecting the form, contents and manner of submission of complaints under section 19.1;

(v) prescribing rules pertaining to an operator’s conduct with respect to parents under section 28;

(w) respecting what constitutes retaliation in the context of complaints;

(x) respecting the investigation of complaints and the making of orders by the Director;

(y) respecting the hearing of an appeal;

(z) respecting funding programs under section 41 and criteria for operators to qualify for funding;

(z.1) prescribing any matter or thing that by this Act may or is to be prescribed; and

(z.2) respecting any other matter that the Commissioner considers necessary or advisable for carrying out the provisions of this Act.

Review by operators

(2) Before recommending regulations to the Commissioner under subsection (1), the Minister shall

(a) provide a copy of the proposed regulations to operators and make the proposed regulations available to the public;

(b) ensure that a reasonable period of time has been allotted for receiving feedback; and

(c) consider any feedback provided in respect of the proposed regulations.

Adoption of code of rules or standards

(3) Where a code of rules or standards respecting a matter referred to in this Act has been established by an association, person or body of persons and is publicly available, the Commissioner, on the recommendation of the Minister, may by regulation adopt the code of rules or standards, in whole or in part or with such variations as may be set out in the regulations.

Codes and standards have legal effect

(4) Where a code of rules or standards are adopted under subsection (1), the code or standard has the same legal effect as a regulation.

Exemption

(5) The Minister may, by order, exempt any person or group of persons in a community from compliance with provisions of this Act or the regulations where an exemption does not endanger the health, safety and well-being of the children attending or that will be attending an early learning and child care facility.

Privacy impact assessment

(6) Before recommending regulations to the Commissioner under paragraphs (1)(p) to (t), the Minister shall ensure that section 42.1 of the Access to Information and Protection of Privacy Act has been complied with. SNWT 2023,c.2,s.16.